Invoice Terms
Payment: Due within 30 days of invoice date by bank transfer.
Late payment: Statutory interest at 8% above BoE base rate plus fixed compensation under the Late Payment of Commercial Debts (Interest) Act 1998.
Queries: Raise disputes within 7 days; undisputed sums remain payable.
References: Quote Invoice No. and PO (if issued) on remittance.
Bank: Details on Invoice
PBM: Policy Brief Media Ltd (16638003), 124 City Road, London, EC1V 2NX.
1. Parties & Scope
These terms apply to invoices issued by Policy Brief Media Ltd (“PBM”, company no. 16638003) for its services (including event registrations, sponsorships, licences, and content services). Buyer is the entity named on the invoice (“Customer”). Any service-specific terms (e.g., Event Booking Terms) prevail over these in case of conflict.
2. Prices & Taxes
2.1 Prices are in GBP and exclusive of VAT unless stated.
2.2 Where applicable, VAT is charged at the prevailing UK rate. If PBM is not VAT-registered, no VAT is charged.
2.3 Any withholding or deduction is the Customer’s responsibility; invoices must be paid in full and without set-off (see clause 8).
3. Payment Terms
3.1 Due date: 30 days from invoice date, unless the invoice states otherwise.
3.2 Method: Bank transfer to the account on the invoice; Customer pays bank charges.
3.3 PO numbers: Where a Purchase Order is issued, quote the PO on payment; the absence of a PO does not delay or condition payment.
3.4 Public-sector PO grace: Where the Customer’s internal policy requires a valid PO, the Customer will issue it within 5 business days of the invoice date. Failure to issue a PO within that period does not defer the due date or suspend PBM’s right to charge late-payment interest and recovery costs.
3.5 Disputes: Notify PBM of any disputed amount within 7 days of invoice date with details. The undisputed portion remains payable by the due date.
4. Late Payment
4.1 After the due date, PBM may charge statutory interest at 8% above the Bank of England base rate, plus the fixed compensation (£40/£70/£100 per invoice depending on value) under the Late Payment of Commercial Debts (Interest) Act 1998, and reasonable recovery costs where they exceed the fixed sum.
4.2 PBM may suspend services, access, or delivery (including event access and post-event materials) until payment is received.
5. Delivery/Access Conditions
5.1 For event-related invoices, delegate access and post-event recordings/materials may be conditional on cleared funds.
5.2 Digital deliverables are deemed delivered when made available for download/streaming or sent to the Customer’s nominated email/platform account.
6. Cancellations & Changes
6.1 Cancellations and transfers are governed by the relevant Event Booking Terms or service agreement referenced on the invoice.
6.2 Where no specific policy applies and services have commenced/delivered, fees are non-refundable except as required by law.
7. Data Protection
Each party acts as an independent controller for billing data. PBM processes Customer contact and billing data to issue and administer invoices in line with PBM’s privacy notice.
8. No Set-off
Payments must be made in full without set-off, counterclaim, or deduction, except where required by law.
9. Liability
Nothing limits liability for death/personal injury caused by negligence, fraud, or any liability that cannot be excluded by law. PBM is not liable for indirect or consequential losses arising from late or non-payment where services are suspended under clause 4.2.
10. Notices & Queries
Invoice queries: [accounts@policybrief.co.uk] (or as shown on the invoice). Formal notices to the registered office above.
11. Governing Law
These terms and any non-contractual obligations are governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction.
12. Electronic Invoicing
Invoices may be issued and accepted electronically. Electronic copies are originals for all purposes.